Role Title: Project Director
Location: Adjumani, Uganda
Program: Eastern Africa Region
Reports To: Uganda Country Director
• The Project Director is the overall responsible person for all the activities in JRS (Location).
• S/He oversees the overall planning, organizing & implementing, staffing, monitoring & evaluating activities of the project.
Key Responsibility Areas:
• Responsible of the overall welfare and well being of JRS staff (national and international)
• The JRS Policy Manual determines the rules and regulations of the staff. The Project Director has the responsibility of seeing that local staff work according to the guidelines and regulations of the Manual.
• Supervise the human resource tasks such as recruitment & selection, pay & benefits, safety/security & health, appraisal, and training at the project level.
• Provide effective leadership to department coordinators, and ensure good team- work among them.
• Provide technical support to department coordinators in program implementation
• Co-ordinates the works of different departments:
- Works in close collaboration with different departments
- Since each head of department is directly responsible for his/her sector for planning, budgeting, implementing, evaluating and reporting ,the responsibility of the project director is to make sure that each sector achieves its defined goals and objectives in accordance with overall work plan of JRS program as approved by Country Director.
- Supervise and coordinate the staff of JRS to ensure that the programs are implemented in accordance with the project proposal.
• Budget Planning and management:
- With the help of various department heads, prepares a consolidated budget for JRS and gets it approved by the Country Office.
- Directly in charge of the overall financial management of JRS funds, e.g. the maintenance of accounts; budget and cash flow; and financial reporting and recording.
- Has overall financial responsibility and accountability for the whole program.
- Oversee the financial functions of the project in accordance with relevant rules and procedures and ensure proper financial management of project funds.
- Oversee the procurement functions of the project in accordance with JRS guidelines and ensure of proper utilization of project assets.
- Ensure proper utilization of resources, including prompt accountability of funds and reporting by various departments.
- Keeps the Country Director informed on the activities of the project by providing relevant correspondence, reports and meeting minutes as well as by making regular contact.
- Responsible for prompt submission of all JRS financial and narrative reports.
• Staff planning:
- With help of heads of different departments, the Project Director plans staff requirement for the project as and when vacancies arise.
- With regard to lower level jobs (drivers, secretaries) and middle level jobs (school consultants, etc), the Project director hires them in consultation with the heads of departments and after getting approval from the Country Director. In case of higher positions (eg department heads and international staff), the matter is referred to the Country Director who in turn consults the Regional Human Resources Officer when international staff has to be hired.
• Security issue:
- It is the responsibility of the Project Director to ensure that JRS team is sufficiently safe. If the situation is not adequately safe, the Project Director has authority to and must promptly evacuate the team from the danger zone in consultation with the Director.
• Co-ordination and Liaison:
- Responsible for co-ordination and liaison between JRS and the parish and diocese/other agencies/local government/local communities/displaced camp community and schools.
- Represents JRS at Local level meetings with parish/diocese/local authorities/other agencies as and when required.
- Monitor the progress of project departments to ensure adherence to set targets and agreed implementation time-frame.
- Oversee the monitoring and evaluation of program activities of the project and review the result and take necessary follow-up actions.
• Undergraduate qualification in a related field and at least two years practical working experience preferably in project management.
• Experience in managing people/teams.
• Demonstrated experience and commitment to working with marginalized communities.
• Strong analytical, strategic thinking and planning skills.
• Strong monitoring and evaluation skills/experience.
• Excellent analytical and reporting skills.
• Good knowledge of MS word/Office.
• Excellent oral and written English.
• Adaptation: to be able to endure basic living and working conditions for a duration of time
• Autonomy: to be autonomous and take initiatives in the limit of the rules set up by the supervisor
• Respect: to be open-minded and respectful of the community with whom JRS works
• Adherence: to adhere to the internal rules and, more particularly, the JRS staff and security rules
Closing date 7th February 2020.
Jesuit Refugee Services is an international humanitarian organization, with a mission to accompany, serve and defend the rights of refugees and forcibly displaced people. JRS has a priority to work wherever the needs of displaced people are urgent and unattended by others, and offers a human service to refugees and the communities through a wide range of rehabilitation and relief activities most of which centre around formal and informal education needs.
Due to the unique nature of relief activities, the exact duties of the employee and the working schedule may have temporary variations. All employees are requested to demonstrate flexibility.
Jesuit Refugee Services is committed to constant review and evaluation of project activities. This job description may be subject to permanent modifications based on this review and evaluation of activities. These modifications will be defined and discussed between the employee and JRS.